What you need to know about hosted Exchange

Posted on Friday June 28, 2019

A server can host most business programs, and many businesses rely on at least one server - most commonly Microsoft Exchange - to host their email platform. Some companies, however, don't have enough room for a server. Hosted Exchange solves this dilemma.

What is Microsoft Exchange?

Microsoft Exchange is a messaging system that offers businesses a number of services, including email, calendar, task management, address lists, and more. By integrating Exchange into your business, you can access all of these servers from any location, on almost every device.

Many companies that purchase Exchange install it on servers that are usually on premises. This setup can be a bit expensive, especially for small businesses. Moreover, the server needed to host it can take up space that a business may not have. This is why many companies prefer to operate on cloud-based systems.

What is hosted Exchange?

To meet the demands of businesses of all sizes, many IT companies like Microsoft started to offer hosted Exchange. In this setup, your IT provider makes space available on one of their servers. They then install Microsoft Exchange in a space accessible only to your company, over an internet connection. They are in charge of ensuring the data stored within is secure and accessible to you at all times. Many hosted Exchange providers will also offer extra features like improved security, full-time management, and data backup.

In other words, hosted Exchange is the cloud-based version of Microsoft Exchange managed by the host company. You and your employees will still be able to access it as if it were hosted in your office.

Benefits of hosted Exchange

Companies looking to integrate hosted Exchange into their business can enjoy the following benefits:

1. Predictable and lower costs

Like many other hosted services, the majority of hosted Exchange services are offered on a monthly, per-user basis, inclusive of maintenance and hosting. This makes costs predictable as you'll be paying a fixed fee.

Hosted Exchange also lowers overall costs. If a business were to calculate the cost of purchasing a new server, Microsoft Exchange, and the infrastructure required to use it, plus maintenance fees, the total and per-user cost will likely add up quickly. For many small businesses, paying a monthly fee will be far less expensive than hosting a Microsoft Exchange solution in-house. What's more, you save money on maintenance overhead and future expenses.

2. Easier implementation

Implementing Microsoft Exchange in your office would require you to find space for the server, install the server and Microsoft Exchange. Once installed, you'll have to manage Exchange and add new accounts and users. In case the service goes offline, you'll have to fix it yourself. With a hosted Exchange solution, your IT partner will take care of hosting, management, and installation, so you can focus on running your business.

3. Flexible solutions

Growing businesses may find it tough to scale up or down on an in-house Microsoft Exchange solution because it's limited by the capacity of the server. With hosted Exchange, you can just contact your provider, who can ensure that space and resources are available. The hosted Exchange provider can also help scale your solutions in case you move offices.

Looking to learn more about hosted Exchange and how your business can benefit from it? Chat with us today!